Project Information

INSTRUCTIONS AND SPECIAL PROVISIONS

Bid Package: #4 - Glazing/Metal Panels, Evergreen Water Park
Hoffman Job No: 3650008
Bid Package Date: October 21, 2009
BID PACKAGE: #4 - Glazing/Metal Panels
Hoffman Construction Company of Oregon has been selected as the Design-Builder (“Contractor”) for the Evergreen Water Park project. We invite you to submit a Sub-bid proposal and/or Material Quotation in your area of expertise and in accordance with the terms of the Request for Proposals (“RFP”). We are an equal opportunity employer and request bids from all interested firms including disadvantaged, minority, women, disabled veterans and emerging small business enterprises. Visit our website (http://www.hoffmancorp.com) for other Subcontracting Opportunities.

PRE-BID MEETING & SITE VISIT:
A pre-bid meeting and site visit has not been scheduled.

BIDDING INFORMATION:
Bidders must be properly licensed with the Oregon’s Construction Contractors Board at the time of bid. Contact Construction Contractors Board (Telephone 503/378-4621 or Internet http://www.oregon.gov/ccb) for additional information. Bids must utilize the specified PROPOSAL FORM and be delivered or faxed to arrive at Hoffman Construction Company, 805 SW Broadway, Suite 2100, Portland, Oregon 97205, Bid Fax 503/221-8888, no later than 2:00 p.m., November 18, 2009. A completed Subcontractor/Vendor Questionnaire, including requested safety and financial information, must accompany your bid, unless it was previously submitted within the last 12 months. Bids received after the bid deadline will not be considered. Bids must be complete and clearly labeled: “Bid Package: #4 - Glazing/Metal Panels, Evergreen Water Park”. There will not be a public opening of bids.

BID PACKAGE CLARIFICATIONS

BID PACKAGE: #4 - Glazing/Metal Panels
Listed below are requirements and clarifications on which to base your proposal:
1. Bid Documents: Work is based upon the Bid Package: #4 - Glazing/Metal Panels documents including Project Manual and Drawings dated October 19, 2009 as prepared by Group Mackenzie and the Request for Proposals relating thereto.
2. Availability of Bid Documents: Bid documents may be examined at local plan centers, viewed and/or downloaded without charge at www.bxwa.com | Posted Projects | General Contractor Project Areas | Hoffman Construction Company or obtained for the non-refundable cost of reproduction and shipping from Willamette Print & Blueprint, 503/223-5011. Successful bidders will not be provided copies of the original bid documents.
3. Project Schedule: The project schedule is attached. Bidders shall include all costs required to ensure completion of their Work or any part thereof within the time specified, including but not limited to, any or all of the following: increase construction manpower in critical quantities and crafts; increase the number of working hours per shift; increase the number of shifts per working day; increase the number of working days per week; increase the amount of construction equipment; or, perform any combination of the foregoing actions.
4. Informalities/Award of Work: Bidders are advised that Contractor reserves the right to reject any individual bid, to reject all bids or to waive any informalities in a bid and is not bound to award the work to the lowest bidder if it is not in the best interest of the Project. Evaluation of bids will consider whether the successful bidder has the appropriate financial, material, equipment, facility and personnel resources to meet all contractual requirements and a satisfactory record of previous contract performance, quality, safety and integrity. Neither the issuance of the RFP nor the receipt of Proposals shall commit Contractor to award any or all of the work contemplated herein, nor shall it create any liability for any expenses incurred by the Bidders in preparation of their Proposals. Prices must be firm for acceptance within 60 days of bid date. Bidders may submit pricing on more than one Bid Item. Each Bid Item may be awarded separately unless the bid expressly stipulates "All or None."
5. Subcontract/Purchase Agreement: The successful bidder will be required to execute a Subcontract or Purchase Agreement, as applicable, on Contractor’s standard forms, copies attached, within fifteen (15) days of award. As indicated therein, five percent (5%) retainage will be withheld from all Subcontracts and Purchase Agreements. Carefully review the terms and conditions of the Subcontract and Purchase Agreement and their Attachments for additional requirements. Particular attention should be paid to the requirements of Subcontract Attachment “B” pertaining to the Indemnity Agreement, Insurance Requirements, Drug and Alcohol Testing, Safety, and Utilization of Lower Tier Contractors.
6. Delay Damages: Subcontractor acknowledges that Substantial Completion of the Project must be achieved as noted on the Project Schedule and Subcontractor further acknowledges that the Contract with the Owner provides that liquidated damages of $2,500.00 per calendar day will be assessed for each and every calendar day beyond the specified date for Substantial Completion of the Project. In addition to any actual damages, attorney's fees and other liquidated damages as provided for in Section XX of the Subcontract General Conditions, Subcontractor shall be liable for any liquidated damages assessed by the Owner that result from Subcontractor's failure to perform in strict accordance with the schedule.
7. Notice of Alternate Billing Cycle: This project requires submission of Applications for Payment using an alternate billing cycle. The period covered by each Application for Payment will be one calendar month ending on the last day of the month. Subcontractor/Vendor Applications for Payment must be received at the project field office by the 20th of the month, with the billing forecast covering the entire month.
8. Notice of Extended Payment Provision: The Contract allows the Owner to make payment to Contractor within thirty-five (35) days after the date an Application for Payment is received by the Owner.
9. Notice of Extended Certification Period Provision: The Contract allows the Owner to certify billings and estimates within fifteen (15) days after the billings and estimates are received from the Contractor.
10. Insurance & CCIP-GL: A Contractor Controlled Insurance Program (“CCIP”) is being utilized to provide, for on-site operations, General Liability insurance coverage in accordance with Subcontract Attachment “D”. The successful bidder and its lower tier contractors, if any, must enroll in the CCIP before coverage is applicable. Provide Certificate(s) of Insurance in accordance with Subcontract Attachment “B” for coverages not included in the CCIP, including but not limited to, General Liability for off-site work, Workers' Compensation and Employer’s Liability, Commercial Automobile Liability, Contractor’s Equipment Floater, and Pollution Liability.
11. Bonding Requirements: The successful bidder may be required to provide Performance and Payment Bonds or a Purchase Agreement Bond, as applicable. Cost of the bonds will be paid for by Contractor and should not be included in the base bid amount.
12. Execution and Return of Required Documents: The successful bidder shall execute and return all required documents, i.e., Subcontract or Purchase Agreement, Performance and Payment Bonds, Certificate(s) of Insurance, and Safety Plan within fifteen (15) days of award. Failure to return all required documents within fifteen (15) days shall be considered grounds for rescission of award.
13. Technical Questions: Technical questions must be SUBMITTED IN WRITING (No Telephone Calls, Please!), at least 10 days prior bid date, to: Dave Garske, Fax 503/221-8934 or E-mail Dave-Garske@Hoffmancorp.com.
14. Commercial Terms and Conditions Questions: Questions concerning Subcontract/Purchase Agreement Terms and Conditions, Insurance, Bonding, and/or M/WBE requirements should be directed to: Jon Grasle, Tel 503/221-8811, Fax 503/221-8888, or E-mail Jon-Grasle@Hoffmancorp.com.
15. CCIP Questions: Questions concerning the Contractor Controlled Insurance Program and/or how to complete the credit worksheets should be directed to: Sheri Sundstrom, Tel 503/221-8811, Fax 503/221- 8966, or E-mail Sheri-Sundstrom@Hoffmancorp.com.